Reminder: Call for hosts – PPI – General Assembly 2014

Reminder: Call for hosts – PPI – General Assembly 2014

One of the first things that the new PPI board did was to send out a call for offers for the next PPI conference. This is already an improvement compared with the preparation of the last year’s conference when the call for offers went out later than they had planned. The board still recommends the hosting nation to hold the conference in “March/April or May” despite most European Pirate Parties being in the middle of their campaign work  for the EU elections that will take place 22-25 May.

The original call for offers went out on May 15th over mailing lists, giving interested parties four weeks to decide and make an offer to PPI. Some people have already expressed an interest in organizing. This post can be seen as a two week reminder for sending in your offers. The below text was originally sent out by Thomas Gaul, Chief Administrative Officer for PPI.

Pirate Parties International calls for offers to host their next annual PPI conference and General Assembly. According to the statutes of the PPI, the General Assembly of the PPI meets once a year. That means the next PPI conference will be held in 2014.

Next main PPI GA – (Spring 2014)

We are looking for a location with local volunteers who have an eye for detail and are able to organise and host our main international event. The PPI Conference is a great event to host as it is the main gathering of the international Pirate Movement. Hosting it will create marvelous results; it will give the host country visibility far beyond your internal PPI activities and will make a real impact on your local Pirate community.

A brief overview of the requirements.

The PPI Conference is a two and a half day event, held over the course of a weekend. In 2012, we had a total of around 250 attendees including press, 2013 – 75 attendees including press. Depending on the geographic location. Currently, the maximum number of official delegates is (42 + 12) * 6 = 324 (42 ordinary members, 12 observer members) but this is not a final figure and still has the potential to go up.

This does not include membership applicants – they are entitled to send up to 6 delegates as well. Should the Parties to the GA not use their full contingent of delegation spaces, additional participants from the general public will be admitted to fill the space. In fact the parties have the right to send up to 6 delegates. But the assembly is not restricted to 6 per member.

The Program of Conference is usually structured as follows:

Friday is used for travel, arrival and the pre-registration of most attendees. During the day, smaller topical pre-meetings happen, some in an ad hoc arrangement and some more formally. Friday evening is the welcome party and social event, usually held in an off-site restaurant or other location. Saturday and Sunday the actual Conference and General Assembly is held.

The statutes require the Pirate Parties International to have a General Assembly once a year and we traditionally aim to hold it in March/April or May, but you are free to offer alternative dates which we will consider.

The proposal should include:

  • Details of the conference venue (infrastructure, facilities, Internet connectivity, on-site catering etc.)
  • A reasonably detailed budget
  • Information about local community support; core team members, potential local industry and government support (if possible)
  • Lodging options and overview of airports, railway stations, public transport options etc.

Applications must be sent to the board of PPI at

You can find a list of requirements for your offer and more information on the conference on our wiki page

15.05.2013 – call for offers sent out
12.06.2013 – deadline for applications (+4 weeks)
19.06.2013 – mumble conference(Public) with all offers./public offer
opening. (+1 week)
26.06.2013 – board selects those who meet the criteria (+1 week)
27.06.2013 – members involvement on the GA offers – start (+1 day)
12.07.2013 – members involvement on the GA offers – end (+15 days)
13.07.2013 – announce winner (+1 day)

Featured pic: CC-BY-SA, Pirátská strana